The HYPE Agency is a fast-growing event staffing agency with offices in Salem, NH and Los Angeles, CA. We work with clients nationwide to promote exciting new products and services to their target audiences …. AND WE HAVE FUN DOING IT!

We are looking for an Admin Assistant/Office Manager to coordinate and maintain efficient processes to support the CEO and account teams. The perfect candidate would excel in organization and be self-motivated. We value candidates who are confident in their ability to develop systems that efficiently meet the needs of the team.

Primary Responsibilities Include: 

Human Resource Services

• Process pre-employment documents to include candidate assessments and background checks and report results to account managers
• Data Entry; entering new talent into our HR software (Zenefits).
• Maintaining current talent databases: regular maintenance to ensure that current information is up to date and accurate.
• Manage and organize office and program calendars.
• Maintain electronic employee personnel files.
• Assist with HR and Marketing mailings.
• Handle a variety of miscellaneous HR tasks and special projects.

Administrative Services: 

• Negotiate the purchase of office supplies, services and office equipment.
• Maintain the facilities day-to-day operations (such as coordination of office cleaning services, mailing services, etc.)
• Enter credit card charges/track job expenses as needed.
• Answer general mailbox and general inquires from talent regarding the talent registration process.

Essential Qualifications include:

• 2+ years of administrative/office management experience.
• Proficiency with Microsoft Office Applications (Word, Excel) is essential.
• Exceptional organizational skills and attention to detail.
• Discretion in dealing with confidential information.
• Ability to handle multiple tasks and responsibilities simultaneously.
• Ability to communicate effectively with all levels of personnel including customers.
• Ability to foster a cooperative work environment.
• Ability to develop and maintain efficient office work and administrative processes.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.

If you are interested in being considered for this position, please submit resume and cover letter.

This is a position looking to fill immediately. Recent graduates are welcome to apply.

To apply for this position please submit your resume, a cover letter, and anything else that would make you stand out to dayna@thehypeagency.com/ titling the email ADMIN ASSISTANT/OFFICE MANAGER Application. You will be required to submit three references upon interview.

Please no phone calls. The Hiring Manager will reach out to potential candidates.